Introduction

A seminar refers to the gathering of the experts, specialist, academicians and professional on a particular subject or is to share opinions and make discussions. It identifies the problems, gives the ways of solving the problems and draws the conclusion. The resources and experts of the seminar assist to draw the conclusions. Seminar of poets, seminar of literary figures, a seminar of experts, etc. are the some of its examples. A seminar is organized with strict formality. It is conducted in a sequential order with the following steps:

1. Arrival of the participants.
2. Taking a seat by the participant.
3. Taking a seat by the chairperson.
4. Taking a seat by the chief guest.
5. Taking a seat by the guest.
6. Welcome speech
7. Inauguration of the seminar.
8. Speech by different personalities.
9. Discussion on the issue of the seminar.
10. Presentation on the issue of the matter.
11. Closing the seminar.

On the whole, a seminar involves participations of the experts through which problems are identified and conclusions are drawn.

Minuting:

An organization has to make different types of decisions. Such decisions are made in the meeting. Decisions taken in the meeting are useful to the organization for future reference. Such decisions should be recorded in a book. A seminar refers to the gathering of the experts, specialist, academicians and professional on a particular subject or is to share opinions and make discussions.The minute is the evidence about the decisions of the meeting. It provides a guideline and directs the management and employees to perform the official activities in an efficient manner. The resolutions passed in the meeting become rules and regulations of the organization. For the proper and systematic recording of different types of decisions taken in the meeting, a separate book is maintained which is known as a minute book.

Importance and Objectives of Seminar:

1. Minute helps the management for preparing the plans and policies and implementing them into practice.
2. It makes the decisions of the meeting authentic and valid.
3. It acts an aid to the memory of the decision drawn in the meeting in the past.
4. It provides information to the concerned authority about past activities and decisions.
5. It gives guideline and direction to the management and employees for the efficient operation of the organization.
6. It helps the management for settling misunderstandings and disputes that may arise in the future.

Drafting a Minute:

The act of writing the decisions in a minute book drawn from the meeting is known as drafting a minute. The member secretary has to draft the minute by considering the decisions of the meeting. It should be drafted simply, clearly, lawfully and serially in order of agenda. The minute of meeting should be drafted in a sequential order. So, the secretary should follow some basic guidelines while drafting the minutes which are as follows:

1. Minute should record the type of meeting, its date, time, and place.
2. It should be written simply and clearly so that everyone easily understands it.
3. The name of the chairperson and other members presented in the meeting should be written clearly in order of their rank and position.
4. Minute should be written in the past tense in the third person.
5. It should be divided into different paragraphs and each paragraph should deal with a separate subject.
6. It should be written according to the sequence of items of the agenda.
7. The page number of the minute book should be numbered.
8. Minute should be signed by the chairperson and all the presented members on the bottom of the first page and top and bottom of the remaining pages.

Endorsement of Minute 

The members secretary should draft the decisions of the meeting in a minute book. Such decisions should be approved by every member presented in the meeting. It becomes valid and authentic only when all the presented members in the meeting grant their approvals by singing on it. The act of confirming the decisions made in the meeting by obtaining the signatures of all the members in the minute book is called endorsement of the minute. Endorsement is necessary for the validity of the minuting. Generally, the signature of the members is made on the same day, but, sometimes, if the decisions are too long and it is not possible to draft the minutes on the same day, the decisions should be written in a rough paper with the authorized signature of the presented members in the meeting secretary. A copy of such decisions is sent to each member presented in the meeting asking them to give their approval within 24 to 36 hours. Any member can oppose the decisions within the prescribed time. If no opposition is made by all the members within the specified time, it said to be endorsed. After being approved by all the members, it is drafted fairly by the member secretary and the signature is made in the forthcoming meeting.